Excel is one of the most complex software in the Office suite. Although it is relatively easy to get started, it offers a multitude of features that lighten your workload and facilitate the management of your databases. To help you learn more about Excel, we provide you with some tips and guidelines in the following sections.
Some very common keyboard shortcuts
If you decide to learn Microsoft Excel online, you should know that using shortcuts allows you to execute a number of commands more easily. That’s why we provide you with a non-exhaustive list of very common shortcuts on the site apprendreexcel.com. To recalculate the data in a sheet, for example, you can simply press the F9 key instead of going through the longer procedure. To insert a date or time into a cell, simply combine the CTRL key with the semicolon (;) or the colon (:).
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To access another table or a new cell, just press the F5 key. You need to combine the CTRL key with the spacebar, the A key, and the F1 key to select an active column, the entire Excel sheet, and to hide or show the ribbon of features. To select an active row, you must combine the SHIFT key with the spacebar. To perform a special paste, combine the CTRL, ALT, and V keys. Inserting an auto sum is done by combining the ALT key and the equals sign (=).
The usefulness of functions in Excel
The Excel software contains a very large number of functions that play various roles and are very practical. These functions are used to automate your operations, your searches, and to make your calculations and commands easier to execute. To launch a command, you must first activate a cell and enter the equal sign (=). Then, place the name of the function to be used right next to the = sign and follow the function’s structure to achieve the desired result. You can also insert a function into a cell by clicking on the Fx icon located under the ribbon. To copy the same calculation formulas from one cell to another, you do not need to re-enter the function and its content. You can simply copy the formula and paste it into the desired cell or just duplicate the formula using click-and-drag if the cells are consecutive.
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Creating Pivot Tables
With Excel software, you can perform complex and advanced analyses. This type of analysis is often done using the Pivot Table feature, which is a distinctive hallmark of Excel. With this feature, you can obtain several precise statistics in a short time on large databases. You have the ability to link multiple databases and highlight what they have in common or what differs. You just need to set up your searches, insert filters, and even conditional formatting to obtain a table that summarizes all your data.